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Data Protection Office
Data Protection Office>Certificate of Registration

Certificate of Registration

Certificate of Registration

1. With reference to your application for registration as data controller with the Data Protection Office, please note that this office is working on the issuing of certificates to all registered data controllers. Therefore, in order to proceed with the issue of a certificate for your organisation, we would be grateful if you could submit the following documents by fax/post or hand despatch:

(i) A copy of the organisation’s Certificate of Incorporation or Business Registration Number for sole traders. For sociétés, document supporting the formation of the société should be submitted.
(ii) A letter addressed to the Data Protection Commissioner, confirming the exact date when the organisation/sole trader/professional/partnership/société started to keep data for:
a. the first employee or
b. the first non employee or,
c. the exact dates of keeping data for both, first employee and first non employee, where an organisation has both employees and non employees.

It would be highly appreciated if you could submit the above mentioned documents with respect to each registration made with the office.


2. Example of the letter to be submitted to this office:

To

The Data Protection Commissioner

Data Protection Office

This is to inform the Data Protection Office that ..................................................... (name of registered data controller) keeps data for employee as from ............................... and data for non employee as from ...................................................

Signature

3. Please be informed that certificates of registration are delivered (to be collected at the Data Protection Office) in 2 ways:

For those data controllers with employee and non-employee personal data bearing different registration dates for these 2 categories:-

2 certificates would be delivered ( employee data, non-employee data )

 

For those data controllers with employee and non-employee personal data bearing same registration date for both categories:-

1 certificate would be delivered

 


CERTIFICATE/S IS/ARE TO BE DISPLAYED IN A PROMINENT PUBLIC AREA WITHIN THE PREMISES OF YOUR ORGANISATION.